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Organise Your Life Admin. Documents, Passwords and Digital Assets.

Stop searching through emails, folders and accounts for important information. Bring insurance, property records, essential documents, passwords, digital assets and emergency contacts together in one secure Vault. Keep everything organised and choose what trusted people can access when they need it.

Start Organising Your Life Free
Evaheld Free to Start, No Card trust badge for life stages life adminFree to Start, No CardEvaheld Secure Document Organisation trust badge for life stages life adminSecure Document OrganisationEvaheld Controlled Family Sharing trust badge for life stages life adminControlled Family Sharing
YOUR LIFE ADMIN & ESSENTIALS VAULT

Documents. Passwords. Digital Assets. Finally Together.

“The important details are all in one place…”
Less Searching. More Clarity.Important Information, Ready When Needed.

Planning Ahead

Life Admin Checklist for Documents, Accounts and Family Handover

For anyone searching for a life admin checklist, important documents organiser, digital document vault or family emergency file, this pathway brings passwords, accounts, insurance, household details and emergency contacts into one clear handover.

Planning Ahead

Organise Your Life Admin

Life Admin

Organise life admin, important documents, accounts, insurance, passwords, contacts, household information and emergency details in one secure family Vault.

  • Find Important Documents Faster

  • Bring Accounts and Insurance Together

  • Prepare a Clear Family Handover

Founding Family Offer

Two lifetime vaults.
One lasting family legacy.

Two private Premium Lifetime Vaults for any two family members—independently owned and controlled, with shared Rooms for the stories, memories and important information that belong together as a lasting family legacy.

$197One-Off · No Recurring Subscription
$98.50 per parent during the founding offerFuture Pair Price $599
Story & LegacyStories, voice, video, letters and future messages
Health & CareCare wishes, emergency context and decision-makers
Estate PlanningWills, assets, digital legacy and executor guidance
Unlimited private and shared roomsUnlimited content and requestsFree Vaults for loved onesEstate Planning ChecklistAdvance Care PlanningWrite a Life Story BookVoice, video and uploadsFuture Milestone Scheduling
Secure your family legacy for $197

One-off payment. No recurring subscription.

Buying as a gift? Send it today or deliver it on a milestone
5/5Trusted & Secure
One-off paymentNo Recurring Subscription
10,000+ familiesSecure their legacy with Evaheld
60-day money-back guaranteeNo questions asked

LIFE ADMIN WITHOUT THE NEVER-ENDING SEARCH

Life Admin Checklist: Wills, Passwords, Insurance & Important Contacts

Your storyYour wishesYour essentials

Practical clarity first. Health wishes and stories belong here too.

If policies, passwords, wills and household records are scattered, the problem isn't lack of storage; it's not knowing which answer is current or who can access it. Evaheld helps organise practical life admin alongside care wishes and personal notes, one useful record at a time.

01

The personal context beyond folders

Story & Legacy

Keep explanations behind family records easy to understand.

Important photographs and family records often need a sentence of context. Add stories, voice notes and memories alongside practical organisation so loved ones understand more than filenames.

200+ guided ways to preserve a lifetime

Life stories, memoirs & family history

Explain the story behind important possessions · Record how family keepsakes were acquired · Preserve personal history related to the home

  • Explain the story behind important possessions
  • Record how family keepsakes were acquired
  • Preserve personal history related to the home

Videos, voice, photos & memories

Save spoken instructions in your own voice · Add context to important old photographs · Record demonstrations of family routines

  • Save spoken instructions in your own voice
  • Add context to important old photographs
  • Record demonstrations of family routines

Legacy letters & future messages

Write notes to explain meaningful possessions · Leave messages for future family occasions · Capture personal decisions for later reference

  • Write notes to explain meaningful possessions
  • Leave messages for future family occasions
  • Capture personal decisions for later reference

Values, traditions & remembrance

Record family practices worth continuing · Preserve values behind gifts and legacies · Leave preferences for remembrance if desired

  • Record family practices worth continuing
  • Preserve values behind gifts and legacies
  • Leave preferences for remembrance if desired
02

Health admin you can actually find

Advance Care Planning & QR Emergency Card

Add care information to your practical household picture.

Alongside financial and legal tasks, organise healthcare directives, medical contacts, preferred decision-makers and a selected Emergency QR Card without exposing unrelated records.

14 ways to prepare care wishes

Advance care planning & directives

Start a list of future care wishes · Store your completed advance directive · Record treatment discussions you want to have

  • Start a list of future care wishes
  • Store your completed advance directive
  • Record treatment discussions you want to have

QR Emergency Access

Prepare selected QR emergency health details · Maintain your own medication and allergy list · Keep urgent contacts current

  • Prepare selected QR emergency health details
  • Maintain your own medication and allergy list
  • Keep urgent contacts current

Decision-makers & care team

List nominated healthcare decision-makers · Organise GP and specialist phone numbers · Share selected records rather than whole folders

  • List nominated healthcare decision-makers
  • Organise GP and specialist phone numbers
  • Share selected records rather than whole folders

End-of-life, care & personal wishes

Record preferred care location notes · Capture cultural and accessibility preferences · Schedule your own review of care information

  • Record preferred care location notes
  • Capture cultural and accessibility preferences
  • Schedule your own review of care information
03

Everything the household runs on

Estate Planning

Turn scattered accounts, bills and documents into findable essentials.

Gather wills, powers, insurance, accounts, recurring bills, digital logins and trusted contacts in one structured Vault that can be updated without starting over.

23 ways to organise essential information

Wills, powers & legal documents

Identify where your will and legal powers live · List executors and professional contacts · Store key signed estate documents

  • Identify where your will and legal powers live
  • List executors and professional contacts
  • Store key signed estate documents

Money, property, super & insurance

Record bank and investment account references · Organise insurance and super policies · Locate property and mortgage paperwork

  • Record bank and investment account references
  • Organise insurance and super policies
  • Locate property and mortgage paperwork

Important documents & everyday life

Collect passports, IDs and certificates · Make a clear recurring-bills list · Document utilities and household access instructions

  • Collect passports, IDs and certificates
  • Make a clear recurring-bills list
  • Document utilities and household access instructions

Digital legacy, Password Manager & final wishes

Organise logins with the Password Manager · Record instructions for important digital accounts · Leave a practical final handover checklist

  • Organise logins with the Password Manager
  • Record instructions for important digital accounts
  • Leave a practical final handover checklist

Begin with the one detail you can never find.

A password, policy number, contact or document location is enough to make progress.

Start Your Free Vault
Start life admin freeProtected account optionsShare selected details

LESS SEARCHING. MORE CLARITY.

Finally know where the documents, passwords and important details are.

The useful first step isn't uploading everything you own. Evaheld helps you identify the account, policy, bill or instruction that is hardest to find, organise it, and gradually build a clearer picture of your practical life.

01

Start with the detail you always lose

Ask Charli to help list a policy number, document location or household contact. Start with a small practical answer rather than a daunting filing project.

02

Build a living life-admin checklist

Organise signed records, powers, financial contacts and digital information; Password Manager and expanded storage are available according to your selected plan.

03

The next person can find the right answer without guessing

If a partner needs an insurer's contact, a sibling needs the property-paper location or a trusted helper takes over a household bill, you can share precisely that information. Updating one record keeps the reference useful while passwords and other personal documents stay protected.

Organise Your Life Admin
Start with Free VaultPassword Manager on eligible plansShare selected details
LESS SEARCHING. MORE CONFIDENCE.

Put everyday information
where it is easy to find.

Keep important documents, account details, contacts and practical instructions together, so less depends on what only you know.

START WITH ONE DETAIL

“What is one practical detail your family should not have to search for?”

EVERYDAY DETAILS, ORGANISED.
THEIR VOICE

The voice you know by heart.

Give them a way to preserve their familiar voice, favourite stories and little pieces of wisdom for those they love.

REAL FAMILIES. REAL EXPERIENCES.

See what changes when everything that matters has a place.

From preserving stories and future messages to documenting care wishes and important information, families share how Evaheld makes it easier to begin, stay connected and leave something meaningful behind.

★★★★★5/5Verified Google reviews

Family story

"Your legacy: A gift that lasts forever"

See how families use Evaheld to send meaningful messages, preserve memories and create something their loved ones can return to — and add to — over time.

Partner recognition

You're In Safe Hands

✦Awards & recognition
Winner

University of Sydney Genesis Startup Competition 2022

Recognised for innovation in legacy preservation and advance care planning.
Winner

Evaheld wins APAC Insider Business Awards 2024

Most Innovative Memorialisation & Care Planning Business 2024 — Social Impact Startup of the Year 2024
Corporate Vision

Evaheld wins Australian Enterprise Awards 2025

Innovation & Advance Care Planning Company 2025 — Service Excellence 2025
Winner

Evaheld wins APAC Insider Business Awards 2025

Most Compassionate Legacy Planning CEO 2025 — Michelle Gomes
Championing Health State Finalist

Telstra Best of Business Awards 2025

Recognised for innovation in healthcare technology and legacy preservation.
01

What is life admin? definition, examples & why it matters

Life admin · Life organisation · Personal management
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Life admin encompasses all the practical, administrative, and organisational tasks required to manage modern adult life—financial management, legal documents, healthcare administration, home maintenance, digital account management, and personal record-keeping—that when neglected create stress, financial costs, missed opportunities, and crises, but when properly organised provide peace of mind, efficiency, and control over your life circumstances.
Read full answer: what is life admin? definition, examples & why it matters
02

How do i organise and manage all my important documents?

Document organisation · Filing systems · Record keeping
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Document organisation requires systematic categorisation into logical groupings (legal, financial, medical, personal, household), both physical and digital filing systems, regular purging of outdated materials, secure storage for originals with backup copies, clear labelling and dating, accessibility for authorised family members, and consistent maintenance updating files as circumstances change—creating comprehensive organised system where any document can be located quickly when needed.
Read full answer: how do i organise and manage all my important documents?
03

How can i manage and optimise my digital life and online accounts?

Digital life · Online accounts · Password management
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Digital life management requires comprehensive account inventory listing all online services, robust password security using password manager, regular subscription audit cancelling unused services, email organisation and inbox management, cloud storage strategy for important files, social media privacy settings review, digital estate planning for account access after death, and regular digital decluttering—creating organised, secure, cost-effective digital presence rather than chaotic accumulation of forgotten accounts and subscriptions.
Read full answer: how can i manage and optimise my digital life and online accounts?
04

How do i manage healthcare administration and medical appointments?

Healthcare management · Medical appointments · Medication tracking
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Healthcare administration requires maintaining comprehensive medical records, tracking all medications and prescriptions, scheduling preventative care and regular checkups, managing insurance claims and billing, coordinating multiple healthcare providers, keeping updated medication and allergy lists, understanding insurance coverage and benefits, advocating for yourself in healthcare settings, and organising all medical information accessibly—creating systematic approach preventing missed care, medication errors, or insurance problems.
Read full answer: how do i manage healthcare administration and medical appointments?
05

How does Evaheld help with life admin organisation?

Evaheld platform · Life admin tools · Organisation system
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Evaheld provides comprehensive life admin organisation through systematic prompts covering all planning areas, centralised document storage and tracking, account and subscription inventory, maintenance schedule reminders, password and digital asset management, financial information organisation, healthcare documentation, contact management, and regular update reminders—transforming scattered chaotic life admin into organised accessible system where everything has a place and nothing is forgotten.
Read full answer: how does Evaheld help with life admin organisation?
06

How do i balance life admin with actually living life?

Life balance · Time management · Priorities
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Balance requires establishing sustainable routines rather than crisis management, using time-blocking for weekly admin sessions, automating what's automatable, delegating or outsourcing when appropriate, accepting good enough rather than perfect, maintaining perspective that admin serves life not vice versa, batching similar tasks for efficiency, and recognising that consistent small efforts prevent overwhelming crises—creating admin system that supports rather than consumes your life.
Read full answer: how do i balance life admin with actually living life?
07

What are the most important life admin priorities for different life stages?

Life stages · Age-appropriate planning · Life transitions
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Life admin priorities shift across life stages—young adults focus on establishing basic systems and building financial foundation, new families add child-related admin and guardian planning, mid-life manages peak complexity of career-children-ageing parents, pre-retirees emphasise retirement and healthcare planning, retirees manage healthcare and estate planning, and caring adults add complex layers managing others' lives alongside their own—requiring adapted approaches matching current life stage demands.
Read full answer: what are the most important life admin priorities for different life stages?
08

What benefits do organised life admin systems provide?

Benefits · Life quality · Stress reduction
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Organised life admin creates profound peace of mind knowing everything is handled, dramatic stress reduction from eliminating chaos and forgotten obligations, substantial time savings through efficient systems, significant cost savings preventing late fees and missed opportunities, improved health through proper healthcare management, stronger relationships through reduced admin-related conflict, increased control and autonomy over life circumstances, and mental clarity from freeing cognitive space—transforming life from reactive chaos to proactive confident management.
Read full answer: what benefits do organised life admin systems provide?
09

Who is Evaheld actually for?

Legacy Planning · Family Vault · Memory Preservation
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Evaheld is for anyone who wants clarity about their legacy — individuals, families, carers, and adult children planning ahead. It suits every life stage, from young adults organising life admin to older Australians recording stories, care directives and estate documents in one secure, private vault.
Read full answer: who is Evaheld actually for?
10

Who should use a digital legacy vault and when should i start?

digital legacy vault · when to start legacy planning · legacy planning for families
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Everyone should use a Digital Legacy Vault, regardless of age. The best time to start is now.
Read full answer: who should use a digital legacy vault and when should i start?
11

How do i get started and what should i preserve first?

Getting Started · Legacy Planning · Onboarding Guide
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Start with one urgent item — a treasured memory, a health wish, or a key document — and let Charli guide you with small prompts. Evaheld turns the first ten minutes into real progress, then helps you expand gradually into a complete, organised Legacy Vault at your own pace.
Read full answer: how do i get started and what should i preserve first?
12

What do i actually get when i use Evaheld?

Digital Memory Book · Health Directive Tools · Estate Document Vault
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You get a secure digital Legacy Vault with three connected pillars: Story and Legacy for memories, Health and Care for advance directives, and Essentials for wills and records. Charli guides each step, QR emergency access links to your live vault, and private Rooms let you share precise items with specific people.
Read full answer: what do i actually get when i use Evaheld?